Procurement Assistant

- Receive and review purchase requisitions (PRs) from various departments and project sites.
- Source materials, equipment, tools, and services from local suppliers.
- Obtain and compare quotations, prices, specifications, and delivery terms from multiple suppliers.
- Negotiate best prices, payment terms, delivery schedules, and other commercial conditions.
- Follow up with suppliers to ensure on-time delivery of materials and services.
- Coordinate with suppliers, stores, logistics, project teams, and finance departments regarding deliveries and payments.
- Verify that supplied materials comply with the required specifications, quantities, brands, and quality standards.
- Arrange replacement or corrective action for damaged, incorrect, or short-supplied materials.
- Maintain proper procurement records, including quotations, comparison sheets, POs, invoices, delivery notes, and supplier documents.
- Monitor pending orders and outstanding deliveries and provide regular status updates.
- Develop and maintain good relationships with local suppliers and contractors.
- Identify alternative suppliers and products to ensure competitive pricing and uninterrupted supply.
- Assist in maintaining an updated supplier database and price list.
- Coordinate with the finance department regarding supplier invoices, payment terms, and outstanding payments.
- Ensure procurement activities comply with company policies, approval procedures, and budget requirements.
- Support project teams in handling urgent and emergency procurement requirements.
- Monitor local market prices and availability of commonly required materials.
- Prepare procurement reports, cost comparisons, and purchase status updates for management.
- Assist in reducing procurement costs through price negotiation, supplier comparison, bulk purchasing, and alternative sourcing.