Procurement Assistant

Procurement Assistant

Receive and process purchase requisitions from departments and project sites.
- Assist in obtaining quotations from local suppliers and comparing prices, specifications, and delivery terms.
- Prepare quotation comparison sheets, purchase orders, and other procurement documents for approval.
- Follow up with suppliers to ensure timely delivery of materials, tools, equipment, and services.
- Coordinate with suppliers, stores, logistics, project teams, and the Finance Department regarding orders and deliveries.
- Check delivered materials against purchase orders, including quantities, specifications, and quality requirements.
- Report damaged, incorrect, or short-supplied materials and assist in arranging replacements.
- Maintain accurate procurement records, supplier details, price lists, invoices, delivery notes, and purchase orders.
- Monitor pending purchase orders and outstanding deliveries and update the Procurement Officer or management.
- Assist in identifying new suppliers and obtaining competitive quotations.
- Coordinate with the Finance Department on supplier invoices, payment documentation, and outstanding payments.
- Assist with urgent material requests to support construction project requirements.
- Monitor local market prices and material availability and update relevant records.
- Prepare procurement reports, order status updates, and cost comparison summaries as required.
- Ensure procurement documentation follows company procedures and approval requirements.
- Perform other procurement-related administrative duties as assigned by the management.