Personal Assistant to the Chief Operating Officer (COO)

Job Overview:
- We are looking for a highly organized, proactive Personal Assistant to the COO at Fantasy (Pvt) Ltd. in Male’, Maldives. The role involves managing the COO's schedule and supporting operations and business development. Salary is competitive and negotiable.

Key Responsibilities:
• Track actions and deadlines: maintain the action list and follow up with department heads to keep priorities moving.
• Handle correspondence: draft emails, letters and presentations in professional English.
• Support supplier and customer coordination: meetings, product sample follow-ups, chef visits, training sessions and resort demonstrations.
• Manage the COO’s schedule: meetings, appointments and resort visits.
• Prepare meetings: gather information, prepare agendas, take minutes, and circulate action points once validated.
• Compile management reports: sales figures, operational updates and KPIs for internal review.
• Act as the COO’s focal point across departments: Sales, Procurement, Finance, Operations, HR, Fantasy Store, Bakery and Hortifarm.
• Maintain organized records: quotations, presentations and correspondence, kept accessible and up to date.
• Manage confidential commercial, financial and personnel information with discretion, and bring urgent matters to the COO for decision.
• Arrange travel and logistics: flights, accommodation, transfers and visitor itineraries.

Qualifications & Experience:
- Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or related field
- 3–5 years’ experience in a personal assistant or executive support role
- Exceptional attention to detail and methodical approach
- Proven ability to follow up on actions and keep management updated
- Proficiency in Microsoft Office / Microsoft 365 (Word, Excel, PowerPoint, Outlook)
- Strong organizational, time-management and communication skills
- Good written and spoken English
- Professionalism, integrity, and discretion

Salary & Benefits:
- Salary is competitive and negotiable.

How to Apply:
- Send your updated CV to hrteam@fantasy.com.mv.