HR & Admin Officer

Key Responsibilities:

- Update and maintain staff leave records on a monthly basis based on submitted time sheets.

- Monitor and maintain accurate staff leave balances, including annual leave, sick leave, and other applicable types of leave.

- Maintain and update employee records and personnel files as required.

- Assist with the onboarding process for newly recruited employees.

- Prepare and coordinate employment documentation for new staff.

- Collect and verify required employee documents and personal information during onboarding.

- Create personnel files and update HR databases and employee records for newly joined staff.

- Coordinate with relevant departments to ensure necessary arrangements are completed before new employees commence employment.

- Assist with staff orientation and familiarization with company policies, procedures, and workplace practices.

- Prepare employment letters for staff upon request or as required.

- Prepare experience certificates for former employees.

- Prepare bank letters and other employment confirmation letters for staff.

- Ensure all staff letters and certificates are prepared accurately and issued within the required timeframe.

- Verify employee information before preparing official letters and documentation.

- Maintain proper records of all letters, certificates, and staff-related documents issued.

- Assist with updating and maintaining HR databases, spreadsheets, and other staff records.

- Follow up on missing or incomplete timesheets and supporting documents where necessary.

- Assist with the staff offboarding process by coordinating the required documentation and ensuring the necessary procedures are followed.

- Send exit forms to supervisors and relevant departments for completion as part of the staff offboarding process.

- Send exit interview forms to departing staff and follow up on their completion.

- Maintain records of completed exit forms, exit interviews, and other offboarding documentation.

- Assist with ensuring all required staff clearance and offboarding documentation is completed and properly filed.

- Maintain confidentiality of employee information and HR records.

- Provide administrative support for day-to-day HR activities.

- Assist with other HR-related duties and administrative tasks as assigned by the supervisor or management.