ADMIN OFFICER

Job Description – Admin Officer

**Key Responsibilities**

- Prepare and submit applications for project-related permits, licenses, approvals, and other required documentation to relevant authorities.
- Follow up with government authorities, regulatory bodies, and relevant agencies to ensure timely processing and approval of applications.
- Maintain and update permit records, registers, files, and documentation to ensure proper record management and easy retrieval.
- Monitor permit validity periods, renewal dates, and pending applications to avoid delays in project operations.
- Coordinate with project teams, internal departments, government authorities, and external service providers regarding administrative and permit-related matters.
- Handle official correspondence, telephone calls, emails, and in-person communications with relevant stakeholders.
- Assist in preparing letters, applications, reports, and other official documents related to project administration.
- Ensure all project-related administrative documents are properly filed, updated, and submitted within the required deadlines.
- Provide administrative support to the Project Management team and ensure the smooth functioning of daily departmental activities.
- Perform any other administrative duties assigned by the Management.

**Requirements**

- Diploma or equivalent qualification in Business Administration, Management, or a related field.
- Minimum 3 years of relevant administrative experience, preferably in the building construction industry.
- Experience in coordinating project permits, government approvals, licenses, and related documentation will be an added advantage.
- Good knowledge of MS Office applications, email correspondence, and document management.
- Excellent communication, coordination, organizational, and follow-up skills.
- Ability to work independently, manage multiple tasks, and meet strict deadlines.

**Remuneration:** Negotiable, based on qualifications and experience.