Admin Assistant - Legal Department

1. Job Purpose
The Admin Assistant will provide administrative and clerical support to the Legal Department, ensuring the smooth handling of legal documentation, correspondence, records, and daily administrative activities.
The successful candidate should be well-organized, detail-oriented, responsible, and capable of maintaining confidentiality when handling sensitive legal documents and information.

2. Key Responsibilities

- Provide day-to-day administrative support to the Legal Department.
- Prepare, organize, file, and maintain legal documents, agreements, contracts, and correspondence.
- Maintain proper records of legal files, documents, and databases.
- Assist in drafting letters, emails, reports, and other official documents.
- Coordinate appointments, meetings, and schedules for the Legal Department.
- Monitor deadlines and follow up on pending legal documentation.
- Assist with document submissions to relevant authorities and organizations.
- Maintain confidentiality of all legal and company-related information.
- Coordinate with internal departments and external stakeholders when required.
- Perform other administrative duties assigned by the supervisor or management.

3. Qualifications and Requirements

- Minimum GCE O/L qualification; GCE A/L or equivalent qualification preferred.
- Previous experience in an administrative or clerical role will be an advantage.
- Good written and verbal communication skills.
- Good knowledge of Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
- Strong organizational and time-management skills.
- Ability to handle confidential information with professionalism.
- Good attention to detail and accuracy.
- Ability to work independently and as part of a team.

4. Required Skills and Competencies

- Document management and record keeping.
- Professional communication and coordination.
- Multitasking and prioritization.
- Confidentiality and integrity.
- Problem-solving and organizational skills.
- Ability to work under pressure and meet deadlines.